Customer Services Agent – Various Hours – Fixed Term Contract

Norwich, England, gb

Main Scope andFunction of Job To provide check-in, customer service desk, executive lounge, baggage, ADF and general assistance to scheduled, charter and helicopter passengers to the highest standard of customer care. Environment TheCustomer Services department provides, on behalf of airlines and aircraftoperators, a handling service for their passengers. The service provided willinclude check in, seat allocation, baggage accounting, checking traveldocumentation, escort to and from the aircraft, lost or damaged property andproviding assistance to special need passengers, i.e. passengers with reducedmobility (PRM), unaccompanied minors (UMNR s) and the elderly. TheCustomer Services Department provides a ticketing and information desk serviceon behalf of Norwich Airport and airlines/aircraft operators who contractNorwich Handling to act as their agents at Norwich Airport Ltd. The serviceprovided will include the sale of flight tickets, the issue of pre-paid orpre-booked tickets, and the re-issue of tickets for passengers whose flightdetails are amended at their request or through operational delays orcancellations as well as dealing with face to face enquiries as well as thosereceived by telephone and email. To ensure the smooth and efficient arrival, registration and departure ofall Executive Level and VIP guests. To proactively ensure these guests needsand special requirements are met and exceeded at all times. To ensure all foodand beverage items are continuously stocked and available for all customers atall times. To ensure all tables are continuously kept clean and crockery andcutlery is washed and replenished accordingly. To create a memorable andlasting experience by delivering an exemplary level of customer service to eachand every visiting customer. Shifts are between the hours of to 7 days per week, days a year and these are subject to change at short notice due to operational reasons i.e. delays, diversions, cancellations or additional movements. This will consist of early and late shifts. The post holder may be required to stay beyond their rostered finish time during flight delays and disruption. The post holder must be available and have a willingness to work flexible hours and this includes unsociable hours, weekends and seasonal holidays. SupervisoryResponsibilities / Decision Making Authority The post holderreports to the CSS. The post holderhas no supervisory responsibilities, however may be required to assist newlytrained staff in gaining practical experience of routine procedures. The post holderwill be expected to work on their own initiative and make decisions based onstandard published procedures or in the interest of customer service,efficiency or safety. Customer Services and passenger Check in Main Duties & Responsibilities Checks in passengers and baggage, using manual and computer systems, in accordance with airline procedures, and in compliance with DFT, IATA and CAA Directives. Deal with telephone, email and face to face enquiries on the Customer Services / Information Desk. Prepares all documentation in compliance with DFT, IATA, CAA and airline requirements. Deals promptly with Property Irregularity Reports (PIR s) and instigates tracing action for mis-routed baggage. Liaises with other agencies: Flight Dispatch, Security, Ground Services and the Fire Service to ensure on time departures are achieved. Completes appropriate documentation, handling of monies, credit cards and unique payments as applicable. To prepare the executive lounge for service by completing the tasks specified on the opening/closing duties report. To welcome and register customers into the executive lounge, processing entry cards and taking payment if required. To continuously liaise with the CSS to maintain required stock levels at all times and ensure that the correct equipment is in place for the shift. To ensure all food and beverage items are continuously stocked and available for all customers at all times. To adhere to the Service Level Agreements (SLA s) in place with individual airlines. To ensure that the correct cleaning is carried out on a daily/weekly basis. To complete daily reports and administration duties. To report any loss/breakages or shortages in equipment as well as reporting any dangerous, damaged or faulty equipment and accidents which may occur. Follow all procedures and processes to complete tasks in compliance with operational targets, safety requirements and standard operational processes and to have sound knowledge of the company s safety reporting system (OSHENS) to maintain a safe environment at all times. To pass on feedback to the CSS from customers and to feedback any areas of concern relating to customer satisfaction that may occur during service and to have sound knowledge of the company s complaint handling procedure. Being accountable and taking ownership of the entire customer experience whilst remaining resilient in the face of adversity, applying a constructive approach to finding solutions. Provides assistance to all passengers to the highest standard of customer service at all times, especially in the event of delays, cancellations and diverted flights Any other ad-hoc duties within the Customer Services department as directed by the CSS or management team which may include accessing airline check-in and reservation systems. Assignment/Sourceof Work Thepost holder will receive instructions from the CSS but will also be required tobe self-motivating as some of their working day may consist of lone working. Themain source of work is generated by airlines / aircraft operators using NorwichAirport who request handling assistance for passengers travelling on theirflights. These operators may be scheduled, charter or private service providersusing fixed or rotary wing. Contacts &Relationships Contact with awide variety of internal departments at the airport including: Security, GroundServices, Flight Dispatch, Fire Service, Parking Services, Cleaners andCaterers. Also liaises with other airport management in the absence of a moresenior member of staff within the department. External contacts include: Airline operators, Courier Services, Tour Companies, Hotels, Coach Companies and Taxi services. Also contact with the Police, Special Branch, UK Border Force officers. REQUIREMENTS Qualifications /Education Good basic education standards to GCSE level, especially English and Maths with a second language being advantageous. IT literate. Experience Dealing with the public, in a customer service related position. Airline or Travel and Tourism experience/ studies preferred. Specialist Training Customer Services Induction. Check-in procedures both manual and automated. Carriage of Dangerous Goods by air. Security Questioning of passengers Category 7 DFT Basic Food Hygiene Certificate (training provided). Fire Extinguishers implementation of emergency procedures. Fire Safety training on a regular basis. Security Awareness training on a regular basis. Health & Safety Awareness. Manual Handling. PRM/Disability Awareness. Emergency Procedures. Oshens. Aptitude / Skills Liaise with customers and colleagues in a polite and efficient manner. Pleasant outgoing personality. Ability to work to tight schedules and withaccuracy. Of smart appearance adhering to company uniformregulations at all times. Ability to remain calm and methodical instressful situations. Lead by example. An open mind and receptive to change. Exceptional communication & organisationalskills. Highly self-motivated. Open minded and able to adapt to a face paced,ever changing environment. Able to remain calm under pressure. Exhibits the utmost professionalism and maintainsa positive can do attitude in all interactions whilst professionallyrepresenting the business at all times. Aged 18 years or over. To undertake appropriate training as agreed with the TerminalServices Manager and to take responsibility for self-development. If you are interested and would like further information please read the , then forward your CV by email [email protected] by the closing date and including the amount of hours per week that you are looking for. Closing date for applications: 1st March For further information, please email [email protected]. Human Resources Team Norwich Airport Norwich Norfolk NR6 6JA Norwich Airport is an Equal Opportunities Employer