We are seeking a highly organised, professional, and proactive Personal
Assistant to support the Managing Director (MD). This role will serve as the
first point of contact between the MD and internal/external stakeholders,
ensuring smooth operations and efficient handling of various administrative
tasks. The ideal candidate will be detail-oriented, capable of multitasking,
have excellent grammar, and be able to maintain confidentiality and
professionalism in all aspects of the job. Very occasional travel within the Northwest region may be required.

Role specification:

• Executive Support: Provide comprehensive administrative support to
  the Managing Director, including calendar management and prioritisation,
  scheduling meetings, and making travel arrangements, including coordinating the
  activities of the Company Driver.
• Communication:
  Act as a liaison between the MD and internal/external stakeholders, managing
  calls, emails, and correspondence, and prioritising requests effectively.
• Document Preparation: Produce, format, and proofread confidential
  emails, letters, reports, and other business documents for the MD, ensuring
  they are completed to a high standard and filed appropriately.
• Meeting Coordination: Organise, set reminders, and attend meetings, prepare
  agendas, taking minutes, and follow up on action points.
• Travel Arrangements: Coordinate complex travel plans, including
  flights, accommodation, and itineraries for the MD and other Senior Leadership
  Team Members as needed.
• Confidentiality:
  Handle sensitive and confidential information with discretion, ensuring that
  business matters are conducted with professionalism and integrity.
• Office Management: Manage office supplies, handle mail, and ensure
  the office space for the MD is organised and maintained to a high standard.
• Project Assistance: Provide ad-hoc support on specific projects or
  initiatives as requested by the MD, helping to streamline workflows and ensure
  deadlines are met.
• Event Planning:
  Assist in organising company events and conferences hosted by the MD or JW
  Lees, including liaising with venues, producing invitations and representing
  the company on occasion as required.

Required Experience:

• Proven
  experience as a Personal Assistant, Executive Assistant, or in a similar
  administrative role.
• Strong
  organisational skills with the ability to manage multiple priorities in a
  fast-paced environment.
• Excellent
  verbal and written communication skills, including superb grammar.
• Proficient
  IT skills, including but not limited to: Microsoft Word, Excel, PowerPoint,
  Outlook, and other internal Company Systems.
• Strong
  attention to detail and ability to maintain high standards of accuracy.
• Ability
  to handle sensitive information with discretion and confidentiality.
• Strong
  problem-solving abilities and a proactive approach to tasks.
• Exceptional
  time management and multitasking skills.
• Flexible
  and adaptable, with the ability to work independently and as part of a team.

What’s in it for you as
a Personal Assistant:

• Competitive pay
• Private medical
  cover with BUPA
• Profit share
• Stakeholder pension
  scheme
• Enhanced family friendly
  policies
• Access to BenefitHub
  offering online and high street discounts
• Discount in all our
  managed pubs, inns and hotels
• Access to our employee
  assistance programme
• Yearly service
  recognition

About JW Lees: