Office Administrator - Part Time -15 Hours Glasgow - Clydebank

Glasgow, Scotland, gb

16th Aug 2024

The primary purpose of this role is to provide administration support to the Secretarial team as well as the wider business.

Key Responsibilities

  • Opening office each morning/screening night service messages
  • Checking, logging and distributing incoming ships mail items
  • Processing outgoing courier shipment requests and preparing associated paperwork
  • Processing ships mail despatches and associated courier requirements
  • Circulating weekly ships mail despatch lists
  • Monitoring stock and ordering FedEx packaging
  • Administering switchboard everyday business calls and forward to relevant departments
  • Providing Reception for checking in guests and clients
  • Processing requests for visitor WI-FI password
  • Processing catering and transportation requests
  • Updating catering schedule & distributing updates to catering team
  • Updating EL-VIS system with details of forthcoming office visits
  • Updating INFORUM Employee Photos site
  • Providing digital & hardcopy photos for Visa Applications
  • Providing front desk/ switchboard cover for Scotia House when required
  • Support with process mapping of facilities processes
  • Support with other admin tasks like ordering food and raising purchase requisitions
  • Support Facility manager with any additional admin tasks

    • Candidate Requirements

  • Computer Literate
  • Standard Grade Maths or English or grade 3 or above
  • Ability to priories tasks
  • Excellent customer service skills
  • Good communicator
  • Great at multitasking

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