Grants Management Coordinator - City of Birmingham
Birmingham, England, gb
TARGET CLOSE DATE:
07/15/2024Note: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.
Grade 23The pay range for the listed pay grade varies depending on the employing agency. Click and then select the desired agency to view the pay range for that employer.
JOB SUMMARY:
The City of Birmingham seeks a highly qualified and driven Grants Management Coordinator to oversee the preparation of grant applications and manage the administration of special funding projects, such as city revitalization and homelessness initiatives. This role involves preparing financial and budgetary documents for grant funding bodies, coordinating contracts with diverse grant-sanctioned organizations (including non-profits and private/public enterprises), assessing incoming grant proposals, and ensuring that grant-sanctioned organizations adhere to the required grant regulations and guidelines.ABOUT THE PERSONNEL BOARD OF JEFFERSON COUNTY MERIT SYSTEM:
The Personnel Board of Jefferson County (Personnel Board) Merit System is responsible for ensuring fairness and merit in hiring and promotion, avoiding favoritism or political influence. Our goal is to attract and retain qualified and professional employees for the public sector. The Merit System includes a wonderfully diverse set of city governments, ranging from smaller, community-minded towns to vibrant, bustling cities. Our network consists of nearly 8,000 dedicated public servants, who want to make a positive impact on our communities. We offer many rewarding careers, from public safety and city management to IT, healthcare, skilled trades, engineering and more.
A CAREER WITHIN THE MERIT SYSTEM:
The Merit System is unique as an individual typically only submits one application for a position (e.g., administrative clerk) and that single application can result in employment opportunities with potentially 23 different cities and agencies within Jefferson County, Alabama. These agencies range from the City of Birmingham and 16 surrounding suburban cities to the Jefferson County Commission, Department of Health, and three additional governmental agencies. In the Merit System, you can enjoy the security and benefits of a public sector job with growth potential. Whether you're passionate about public safety, technology, or anything in between, there's a place for you in the Merit System.
About Birmingham
Adorning the name “The Magic City,” Birmingham, Alabama is a vibrant place of outstanding communities and unlimited potential. Consisting of a population of over 200,000 and serving as the central hub of a metropolitan area of over 1.1 million, the Birmingham is the largest city and the economic center of the State of Alabama.
Birmingham offers an array of advantages that make it a perfect place to start or grow your career. Today’s Birmingham serves as an economic, cultural, and societal leader for the Southeast. It is home to world-class universities and medical research facilities and professionals, a critically-acclaimed culinary arts scene bursting with eclectic restaurants, a thriving arts community, a diverse range of local music venues and events, national and international sports and athletic competitions, and a progressive business climate with a strong entrepreneurial spirit and a devotion to social justice. Sitting in the foothills of the Appalachian Mountains, Birmingham also provides an abundance of natural and scenic wonders, beautiful parks, hiking and biking trails, and mild weather to complement virtually any lifestyle or adventure. Birmingham provides these amenities, along with a robust, diverse and inclusive lifestyle, all while remaining as one of the most affordable cities to live in the nation.
A Career with the City of Birmingham
With the motto of Putting People First, the City of Birmingham works to ensure employees and the citizens of Birmingham are the number one priority.Employment with the City provides an opportunity to work in an environment that fosters a culture of teamwork and community, supports equity and justice, promotes employee growth and development, and encourages individualism, while also emphasizing accountability to fellow coworkers and the community.Putting People First also means that, as an employer, the City of Birmingham strives to provide and maintain a highly competitive compensation structure, excellent health and medical benefits, and a strong and secure retirement and pension plan, along with other employee wellness benefits and programs.Working with the City of Birmingham provides not only the opportunity for a productive and secure career, but also a career that provides meaning and the opportunity to truly make a difference.
Minimum Qualifications:
To be considered for employment in this position, a candidate possess the following:
Valid driver’s license.
Experience working with and interpreting the legal requirements regarding contracts and contract preparation/execution.
Experience in project/program management to include planning, implementing, auditing, and financial reporting.
Preferred Qualifications:
Bachelor's degree or higher in Public or Business Administration or related field (e.g., Accounting, Finance, Management, Government, or Social Work).
Experience ensuring grant compliance with ancillary federal and state regulations (e.g., Davis Bacon, Procurement, Alabama Bid Law, HUD-11 surveys, environmental, or monitoring pay requests).
Experience preparing comprehensive reports including financial reports.
Experience administering and implementing other federal programs (e.g., Community Development Block Grant, Emergency Solutions Grant, HOME).
Job Duties:
Typical job duties include, but are not necessarily limited to:
Coordinates contracts, grant proposals, and disbursements with organizations, grant-approved agencies, and sub-recipients by conducting on-site visits, reviewing grant proposals, and researching proposals to deliver funds for the programs.
Prepares financial and budgeting information by preparing project summaries and budget amendments to ensure operation within legal and regulatory requirements.
Manages meetings related to gathering and disseminating grant information by organizing and conducting meetings, preparing information, and providing trainings to ensure that all stakeholders are informed.
Monitors agencies’ use of grant funds by conducting risk analysis and verifying they are compliant with all mandated grant rules and regulations to ensure that grant funds are used for their intended purpose.
Prepares reports for supervisors and government agencies by writing summaries, reviewing numbers, and filing reports regarding the status of funding and grant activities to comply with funding and grant requirements.
Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.
Compensation & Benefits
The City of Birmingham offers a competitive compensation and benefits package, including:
Salary range: $50,190 - $77,854 (starting salary is commensurate with education and experience)
Flexible work arrangements including remote/telework options for up to two days per week and alternative work schedules (e.g., four 10-hour days). Such flexible work arrangements must be approved by the Department Director.
A City-sponsored pension retirement plan. The City of Birmingham provides a Tier 3 “defined benefit” plan where employee retirement payments are computed using a formula that considers several factors, such as length of employment and salary history.
Excellent medical insurance with employee monthly contribution as low as $32.50/month
Dental insurance
Vision insurance
Behavioral health plan
Group Term Life & AD&D Insurance, Voluntary Term Life & AD&D, Whole Life Insurance, and Short-term Disability options
Paid vacation and sick leave
Generous holiday schedule
Membership and admission benefits for City attractions such as the Birmingham Zoo, Birmingham Museum of Art, Southern Museum of Flight, and more.
Competencies:
Adaptability & Flexibility.
Computer & Technology Operations.
Heavy Equipment & Vehicle Use.
Leadership & Management.
Learning & Memory.
Mathematical & Statistical Skills.
Oral Communication & Comprehension.
Planning & Organizing.
Problem Solving & Decision Making.
Professionalism & Integrity.
Researching & Referencing.
Reviewing, Inspecting & Auditing.
Self-Management & Initiative.
Teamwork & Interpersonal.
Technical & Job-Specific Knowledge.
Technical Skills.
Training & Facilitation.
Written Communication & Comprehension.
Critical Knowledges:
Knowledge of budgetary principles and procedures, and encumbrances/expenditures such as revenues, expenditures, and appropriations involved in establishing and maintaining budgets.
Knowledge of Community Development Block Grants (CDBG) (e.g., purpose, procedures for obtaining grants, requirements for maintaining grants).
Knowledge of federal and state guidelines regarding grant applications, implementation, and reporting.
Knowledge of federal grant reporting rules and requirements (e.g., reporting reimbursements, matching funds, applicable demographics).
Knowledge of federal, state, and local laws and regulations for governmental bidding activities.
Knowledge of techniques involved in gathering, compiling, and reporting information about programs, projects, policies and outcomes.
Knowledge of procedures and processes for preparing request for proposals (RFPs) and reviewing submitted bid proposals.
Knowledge of bid laws and regulations for non-profit organizations.
Knowledge of the United States Department of Housing and Urban Development (HUD) (e.g., purpose, rules, guidelines).
Knowledge of legal requirements for record retention, such as freedom of information requests, community right-to-know laws and operational procedures of the organization.
Work Environment:
Work is conducted mostly indoors in an office setting, with periodic field visits to external locations. Work involves use of standard office equipment, such as computer, phone, copier, etc.
Physical Demands:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500, Option 1, prior to the target close date.
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best-qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics.
Employment decisions are made by the Merit System agency where the position exists. Each Merit System agency administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
DISCLAIMER:
This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
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