Fleet Administrator

Hampshire, England, gb

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Job Purpose:

To support the whole of fleet with administration tasks across all functions in the team and deliver customer services to EMCOR’s driver population. What you'll do:

Deal with incoming Emails to fleet inbox and phone queries.

Fuel cards – Order, cancel, post out and deal with fraud alerts and failure to pay

Set driver up in Key2

Create and distribute driver packs.

Inform Arval of vehicle movements.

Produce & distribute first notification of loss reporting – Distribution of accident reports.

Book driver training, ensure it has been completed and report on monthly.

Import mileages from Telematics system into Key2 (Fleet Management system)

Update SMR (Service maintenance and repair) Smartsheet booking form with new and disposed of vehicles.

Make SMR bookings via Servicepoint bookings with guidance from the maintenance controller.

To run MOT & Service chasing report weekly and send letter to those becoming due with no booking recorded.

To control hire vehicle bookings (STH & MTR’s) to cover requests, bookings, chasing and terminations.

Update hire tracker monthly to show number of hires and count of hire days. (STH & MTR’s)

Book vehicle defects via Servicepoint.

Chase drivers who have not booked in vehicle defects to be repaired.

Report on number of defects outstanding.

Manage grey fleet compliance and chase drivers where applicable.

Run driver licence checks and chase non-compliance.

Support in the processing of notices of intended prosecutions (Motoring offences) & Penalty charge notices (parking fines) and chase drivers where applicable

Process Road fund licence renewals. (When taken in house)

Add and remove vehicles from the Motor insurance database. (When taken in house)

To assist in the production and transition of all fleet forms into a Smartsheet format.

Person Specification

Who'll you'll be:

Smart, presentable appearance

Personable and approachable

Trustworthy

A team player with the ability to work from their own initiative.

Enthusiastic with a can-do attitude.

Able to communicate confidently.

Basic understanding of Microsoft packages

Good telephone manner

Good timekeeper

Conscientious

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

Benefits

Not Specified

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