Reception, Stores and Accounts Assistant (Part Time)
Cambridge, England, gb
We are looking for a highly organized and personable individual to join our team as a Reception, Stores, and Accounts Assistant (Part-time). This varied role involves working in reception, providing support to our Stores department, and assisting the Accounts team. Training will be provided where needed, and the successful candidate will be part of a supportive and collaborative team.
Key Responsibilities:
Reception
Greet visitors and contractors, issue visitor badges, and notify hosts
Handle incoming calls, connect internal/external callers, and take messages
Process outgoing mail and liaise with courier services as required
Distribute incoming mail and maintain up-to-date address lists
Raise purchase orders on the CUF system using iProcurement.
Stores
Issue stock, lab coats, and other items as needed
Notify staff when their orders are ready for collection
Receive and scan parcels into inventory
Handle laundry processing for lab coats and other items
Maintain stock levels by raising requisitions for the Department Buyer.
Accounts
Open post, date stamp invoices, and file documents such as invoices and timesheets
Cross-check invoices against Purchase Orders for accuracy
Assist with financial audits by preparing documents for auditors
Help with archiving financial documents at year-end
Send weekly batches of invoices to shared services for payment
Person Specification:
The ideal candidate for this role should have prior experience in a reception or customer service position, where they were responsible for interacting directly with clients or the public. They must possess excellent communication skills, ensuring they can convey information clearly and effectively. The role requires strong multitasking abilities, as they will need to manage various responsibilities simultaneously, such as answering phone calls, greeting visitors, and supporting staff. The ability to stay composed and professional in high-pressure situations is essential.
Application process:
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
Once an offer of employment has been accepted, the successful candidate will be required to undergo a health assessment.
Further details can be found in the Further Particulars document.
Informal enquiries can be made to Natalia Kina (Finance Coordinator )
We reserve the right to fill the position with a qualified candidate prior to the conclusion of the advertising period.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.