Executive Assistant

London, England, gb

We re looking for an enthusiastic Executive Assistant to work closely with our dynamic founder leading a thriving, London-based restaurant group with international operations in Dubai and India. This unique opportunity blends traditional EA duties with creative, strategic and operational responsibilities in an exciting, fast-paced environment. About the Role This is more than a standard Executive Assistant position. You ll manage both business and personal affairs for the founder, ensuring their day-to-day operations run smoothly while supporting projects across multiple business areas. This role is designed for a detail-oriented individual who thrives under pressure and embraces variety. Key Responsibilities Business Operations Manage complex diaries and schedules, including international appointments. Handle all forms of business correspondence across multiple time zones. Organise international and domestic travel arrangements with detailed itineraries. Oversee expense management. Arrange, schedule and facilitate meetings with senior management. Project Coordination Support emerging projects in the UK, Middle East, and India, liaising with stakeholders across these regions. Ensure all materials (e.g., marketing content, PR information) are prepared and aligned with deadlines. Work alongside other departments such as Marketing and Operations to execute strategic initiatives. Marketing & Event Support Collaborate with the Marketing team on creative campaigns, activations and communication with restaurant teams. Coordinate event planning and execution across multiple locations, ensuring every detail aligns with the brand s ethos. Personal and Family Support Work alongside the founder s Personal Assistant to coordinate personal responsibilities. Liaise with domestic staff like the founder s private driver to manage logistics seamlessly. Essential Skills and Attributes: Exceptional Organisational Skills: Proven ability to manage complex schedules, multiple priorities, and diverse tasks across international offices. Effective Communicator: Proficiency in written and verbal communication, with the ability to interact seamlessly with stakeholders in the UK, Dubai and India. Cultural Sensitivity: Awareness and appreciation for cultural nuances in hospitality and design to align with the brand ethos. Adaptability and Problem-Solving: Handling unexpected challenges gracefully and providing effective solutions in a dynamic environment. Attention to Detail: A keen eye for detail to ensure that all aspects of operations and design meet the establishments high standards. Passionate About Hospitality & Design: Genuine interest in the hospitality industry and understanding of the aesthetic elements of the projects. Discreet and Professional: Discretion and professionalism to represent the founder and the brand values in all interactions. Experienced in Hospitality Operations: An understanding of restaurant and hospitality workflows, including reservations, guest experience, supplier coordination and staff dynamics, to effectively support decision-making. Financial Confidence: Skilled in managing expenses, basic budgets and admin tasks. What Makes This Role Unique You will work directly with an inspiring founder in a role that combines creativity, strategy and operational responsibility. The variety and international scope of this position create an exciting challenge for the right candidate, offering unique exposure to the worlds of hospitality and design while being part of a dynamic and collaborative work culture. We can t wait to hear from you!